Call for Board Member Applications

Board President Position Description

The Massillon Community Arts Council is a privately-funded nonprofit 501(c)3 located in Massillon, Ohio, and is recognized by the Ohio Arts Council as a community arts organization.

The purpose of the Massillon Arts Council is to encourage cultural enrichment in the greater Massillon community, working with individual artists, organizations, businesses, and other groups to provide, support, and promote arts activities.

The Board President shall perform all duties customary to the office of the Chair:

• Facilitates Board meetings after developing the agenda with the Executive Members.
• Actively recruits new board members and helps to retain current board members.
• Provides leadership and direction to the Board of Trustees.
• Encourages transparent communication between all Board members.
• Helps guide and mediate Board actions with respect to organizational priorities and governance concerns, including that of Board Committees.
• Participates in the creation and implementation of the strategic plan; ensures that timelines are met and that parties are accountable to their responsibilities within the strategic plan.
• Communicates as needed with committee chairs to ensure that action items are met and that activities are in-line with the mission and vision.
• Discusses issues affecting the organization with the Board.
• Monitors fiscal planning and financial reports.
• Assumes a leading role in revenue generation activities including community cultivation and stewardship.

The Board President will serve one two-year term with the option for renewal for three consecutive terms.

Board Vice President Position Description

The Massillon Community Arts Council is a privately-funded nonprofit 501(c)3 located in Massillon, Ohio, and is recognized by the Ohio Arts Council as a community arts organization.

The purpose of the Massillon Arts Council is to encourage cultural enrichment in the greater Massillon community, working with individual artists, organizations, businesses, and other groups to provide, support, and promote arts activities.

In addition to the member-at-large responsibilities and in accordance with the organizational bylaws, the Vice President shall serve in the President’s place in the event the President is unable to serve or perform duties delegated to the President.

The Vice President may have such additional duties as delegated by the Board of Directors or the Chair:

• In absence of President, coordinates facilitation of board meetings, ensures agendas and minutes are distributed, and implements the strategic plan.
• Reports to the Board President.
• Works closely with the Board President, board members, and organizational staff.
• Helps the Board President to develop and implement office transition plans
• Serves as Committee Chair as appropriate.
• Actively recruits new board members and helps to retain current board members.
• Provides leadership and direction while ensuring transparent communication among all Board members.
• Helps guide and mediate Board actions with respect to organizational priorities and governance concerns.
• Plays a leading role in revenue generation activities.
• Performs other responsibilities as assigned by the board.

The Board Vice President will serve one two-year term with the option for renewal for three consecutive terms.

Board Secretary Position Description

The Massillon Community Arts Council is a privately-funded nonprofit 501(c)3 located in Massillon, Ohio, and is recognized by the Ohio Arts Council as a community arts organization.

The purpose of the Massillon Arts Council is to encourage cultural enrichment in the greater Massillon community, working with individual artists, organizations, businesses, and other groups to provide, support, and promote arts activities.

The Secretary is primarily responsible for coordinating the recording of board meeting minutes and maintaining organizational documents and records.

In addition to the member-at-large responsibilities and in accordance with the organizational bylaws, the Secretary shall be responsible for:

• Maintaining board records and ensuring effective management of the organization’s records, including the creation and implementation of a Records Management Policy.
• Managing board meeting minutes: Collect and send a draft of the minutes to the President for approval and then send on to the rest of the Board. Minutes should reflect the activities of meetings in an objective manner, without unnecessary commentary. They should include the following information:
  • Who is present and absent,
  • Items discussed,
  • Key issues raised,
  • Votes and action items, and
  • Any other relevant information
• Ensuring minutes are distributed to members prior to the next meeting.
• Maintaining sufficient familiarity with legal documents (articles, by-laws, IRS letters, etc.) to reference when necessary in board meetings.
• Maintaining term dates of each board member.

In the absence of the Secretary at any meeting, a secretary pro tempore shall be appointed by the presiding Officer.

The Board Secretary will serve one two-year term with the option for renewal for three consecutive terms.

Board Treasurer Position Description

The Massillon Community Arts Council is a privately-funded nonprofit 501(c)3 located in Massillon, Ohio, and is recognized by the Ohio Arts Council as a community arts organization.

The purpose of the Massillon Arts Council is to encourage cultural enrichment in the greater Massillon community, working with individual artists, organizations, businesses, and other groups to provide, support, and promote arts activities.

In accordance with organizational bylaws, the Treasurer is primarily responsible for overseeing The Massillon Community Arts Council’s finances.

In addition to the board member-at-large responsibilities, the Board Treasurer has the following responsibilities:

• Oversees all revenues and expenses and creates financial statements (balance sheet, income statement, and cash flow statement) and communicates this information to the Board on a quarterly basis.
• Works with staff and board to create the annual budget draft and seeks approval from the board on annual budget.
• Ensures development and board review of sound fiscal policies and procedures.
• Acts as an official signer on The Massillon Community Arts Council’s bank account and works alongside the Board President on large monetary distributions.
• Oversees any financial agreements.
• Serves as Chair of the Finance Committee when and where applicable.
• In cooperation with the board officers, accepts responsibility for filing annual tax forms as required by the state or the IRS.
• Provides a full financial report to the board of directors monthly, and annually at the Annual Meeting of the Membership.

The Board Treasurer will serve one two-year term with the option for renewal for three consecutive terms.